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Trading at the Cornwall Shop Small Market Festival Tour

So you're interested in joining us as a trader at our Summer Market Festival Tour? That's wonderful. Cornwall Shop Small will be popping up at some of the Cornwall's best festivals across Summer 2024. Collaborating with festival organisers to bring some of the county's most talented local creators and curators to the festival scene the Cornwall Shop Small Festival Market Marquees will host an array of shop small traders, creative workshops, demonstrations and more! Read on for all the 'need to know info' and terms before you apply. You can find current open applications along with application deadlines and announcement dates for our Festival Tour HERE

If applications aren't currently open you can sign up for TRADER NEWS HERE to be informed when they are.

Summer Festival Tour Dates
2024 - 2025 dates coming soon!

Cornwall Shop Small Market at Great Estate
31st May - 2nd June '24

We're kicking off our shop small festival tour, back for our 5th time, at the most rambunctious garden fete of the year!

Emporium of Happy hosted by CSS at Paradhis
5th - 7th July '24

Then we're heading, for the first time, to this new music and well-being festival set in beautiful natural parkland.

Basar Bazaar hosted by CSS at Rock Oyster
26th - 28th July '24

Next... we'll be returning for our second pop up at the voyage of culinary discovery and musical mischief that's RO !

Cornwall Shop Small Market at Little Orchard
13th - 15th September '24

And we round off our Summer of local love as we return to the Charming Cornish Party that is Little Orchard Fest!

THE GREAT ESTATE FESTIVAL!

  • The most rambunctious garden fete of the year!

  • Taking place Friday May 31st - Sunday June 2nd.

  • Hosted in the beautiful grounds of Scorrier House, Redruth, TR16.

  • Multiple venue festival bursting at the seams with a fabulous variety of live music, acts, quality entertainment, creative workshops and exuberant happenings headlined by The Stranglers, The Darkness and Soul II Soul. Find out more HERE.

  • Licensed capacity of 12,000.

  • The Cornwall Shop Small Market at Great Estate will be held in a marquee in the main arena.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary craft & design, sustainable lifestyle inspiration and vintage & salvage finds alongside a cake shop (& stop) and a creative festi vibe workshop programme.

GREAT ESTATE.jpg

KEY TRADER INFO FOR GREAT ESTATE FESTIVAL:

  • What we're looking for:

    • For the Great Estate Festival we're looking for creators & curators of vintage & handmade fashion & accessories, contemporary craft & design, sustainable lifestyle inspiration and vintage & salvage finds. Think Festival Fun!

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the application judgement criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications for alcohol or alcohol based products. 

    • Successful applicants will also have the (optional) opportunity to host a workshop in the marquee, a commission on workshop bookings will apply.

  • Cornwall Shop Small Market open hours:

    • Friday 31st May, midday - 8pm / 9pm

    • Saturday 1st June, 10am - 8pm / 9pm

    • Sunday 2nd June, 10am - 6pm

  • Set Up:

    • Vehicle access set up is on Thursday the 30th between 1-4pm and vehicle access take down is on Monday the 3rd between 8-11am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 31st between 10-11.30am and Sunday the 2nd between 6-7pm. It is usually around 250-300 metres from trader parking to the Market marquee and involves a significant hill so a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes.

    • 2 x car park passes.

    • Access to optional camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee.

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​

    • Option to hire a table (180  x 60cm) for £10.

    • Option to have access to trader wifi for £15 (per trader for up to 3 devices). You can check mobile voice, data and 5G coverage of the Ofcom checker HERE but please note that coverage can change due to the number of people at large events.

    • Option for on stand electricity at £70 +VAT for 1 x 16 amp supply.

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £65 an adult, £20 a youth (13-17 years), £10 a child (5-12 years) and infants 4 and under are FREE.

    • THESE ADDITIONAL OPTIONS ARE REQUESTABLE BY SUCCESSFUL APPLICANTS AT STAND CONFIRMATION.

  • Stand Options and Prices:

    • Standard Low, £285 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.2 metre display height (from floor).

    • Standard High, £335 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor).

    • Corner High Back, £365 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £385 - - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

    • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

    • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.

PARADHIS FESTIVAL!

  • New music and well-being festival (from the hosts of Great Estate and Little Orchard) set in natural parkland.

  • Taking place Friday July 5th - Sunday July 7th.

  • Hosted in the beautiful grounds of Boconnoc House, Lostwithiel PL22.

  • Step into Paradhis [para-dees], Cornish for paradise — Cornwall's sanctuary where melody intertwines with mindfulness at this anticipated music and well-being event. Immerse in the soulful rhythms of Morcheeba, Hang Massive, Scott Matthews, and Afriquoi. Find out more HERE.

  • Licensed capacity of 3,500.

  • Cornwall Shop Small will host the Emporium of Happy in a marquee as part of the Festival programme.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, nature inspired crafts, joyful design and sustainable lifestyle & wellbeing inspiration alongside our cafe of bakes & makes hosting it's own mindfully creative workshop programme..

PARADHIS.jpg

KEY TRADER INFO FOR PARADHIS FESTIVAL:

  • What we're looking for:

    • For Paradhis Festival we're looking for creators & curators of vintage & handmade fashion & accessories, nature inspired crafts, joyful design and sustainable lifestyle & wellbeing inspiration. Think creative makes full of heart and upcycled treasures that are kind to our planet.

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the application judgement criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications for alcohol or alcohol based products. 

    • Successful applicants will also have the (optional) opportunity to host a workshop in the marquee, a commission on workshop bookings will apply.

    Emporium of Happy hosted by Cornwall Shop Small Market open hours:

    • Friday 5th July, midday - 8pm

    • Saturday 6th July, 9am / 10am - 8pm

    • Sunday 7th July, 9 / 10am - 6pm

  • Set Up:

    • Vehicle access set up is on Thursday the 5th between 1-4pm and vehicle access take down is on Monday the 8th between 8-11am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 5th between 10-11.30am and Sunday the 7th between 6-7pm. The distance to trader parking to the Market marquee is tbc but a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes.

    • Trader wristbands can be switched between staff members at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 2 x car park passes.

    • Access to optional camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee.

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​

    • Option to hire a table (180  x 60cm) for £10.

    • Option to have access to trader wifi for £15 (per trader for up to 3 devices). You can check mobile voice, data and 5G coverage of the Ofcom checker HERE but please note that coverage can change due to the number of people at large events.

    • Option for on stand electricity at £70 +VAT for 1 x 16 amp supply.

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £65 an adult, £20 a youth (13-17 years), £10 a child (5-12 years) and infants 4 and under are FREE.

    • THESE ADDITIONAL OPTIONS ARE REQUESTABLE BY SUCCESSFUL APPLICANTS AT STAND CONFIRMATION.

  • Stand Options and Prices:

    • Standard Low, £215 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.2 metre max display height (from floor).

    • Standard High, £270 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor).

    • Corner High Back, £295 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £315 - - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

    • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

    • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

    • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.

ROCK OYSTER!

  • A voyage of culinary discover and musical mischief!

  • Taking place Friday July 26th - Sunday July 28th.

  • Hosted in the beautiful grounds of Dinham House on the banks of the Camel Estuary, Wadebridge PL27.

  • A family friendly line-up of incredible music and mouth-watering food from Michelin-starred chefs to creative food experiences, adventure and wellbeing programme and family entertainment. Headlined by The Human League, Sugababes and Bombay Bicycle Club. Find out more HERE.

  • Licensed capacity of 10,000.

  • Cornwall Shop Small will host Basar Bazaar in a marquee as part of the Festival programme.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary art, craft & design, sustainable lifestyle & wellbeing inspiration, unique homewares & kitchenalia and artisan foodie goods (off site consumption) alongside a programme of hands on creative demos.

ROCK OYSTER.jpg

KEY TRADER INFO FOR ROCK OYSTER:

  • What we're looking for:

    • For Rock Oyster we're looking for creators & curators of vintage & handmade fashion & accessories, contemporary art, craft & design, sustainable lifestyle & wellbeing inspiration, unique homewares & kitchenalia and artisan foodie goods (off site consumption). Think high quality local lovely that embraces the RO ethos.

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the application judgement criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications for alcohol or alcohol based products. 

    • Successful applicants will also have the (optional) opportunity to host a demo in the marquee and propose a workshop idea that will be passed on to the Festival content programming team that may be scheduled in one of their dedicated workshop areas.

  • Basar Bazaar hosted by Cornwall Shop Small Market open hours:

    • Friday 26th July, 10am - 8pm

    • Saturday 27th July, 10am - 8pm

    • Sunday 28th July, 10am - 6pm

  • Set Up:

    • Vehicle access set up is on Thursday the 25th between 1-4pm and vehicle access take down is on Monday the 29th between 8-11am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 26th between 9-9.30am and Sunday the 28th between 6-7pm. The distance to trader parking to the Market marquee is tbc but is currently planned as within 200 metres, a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes.

    • Trader wristbands can be switched between staff members at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 1 x car park passes (see below for additional car pass info).

    • Access to optional camping (in trader camping) per trading space. Camping only in designated areas and tent camping only - live in vehicle camping by request and not guaranteed (see below).

    • Your stand space within the decorated and ambient festoon lit marquee.

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​​

    • Optional FREE table (180 x 60cm).

    • Option to have access to trader wifi for £20 (per trader for up to 3 devices). You can check mobile voice, data and 5G coverage of the Ofcom checker HERE but please note that coverage can change due to the number of people at large events.

    • Option for on stand electricity at £120 +VAT for 1 x 13 amp supply.

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £100 an adult, £50 a youth (13-17 years), £25 a child (5-12 years) and infants 4 and under are FREE.

    • Option to request additional car park passes - FREE of charge at the discretion of the festival organisers.

    • Option to request a live in vehicle pass - please note that these are very limited and cannot be guaranteed.

    • THESE ADDITIONAL OPTIONS ARE REQUESTABLE BY SUCCESSFUL APPLICANTS AT STAND CONFIRMATION.

  • Stand Options and Prices:

    • Standard Low, £325 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.2 metre display height (from floor).

    • Standard High, £385 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor).

    • Standard High Extra, £577.50 - this is an area around the edge of the marquee backing onto the curved marquee wall ends with a footprint of 6 m2 PLUS with 4.5 PLUS metre frontage x 1.5 metre depth x 1.9 metre display height (from floor).

    • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.

LITTLE ORCHARD CIDER & MUSIC FESTIVAL

  • A charming Cornish party celebrating the end of the season with a whole lot of fun. 

  • Taking place Friday September 13th - Sunday  September 15th.

  • Hosted in the fields of Healey's Cyder Farm, Penhallow, TR4.

  • Featuring some big live bands, orchard silent disco, BBC Introducing stage, and a huge range of delicious ciders from across the UK plus lots, lots more.

  • Find out more HERE.

  • Usually hitting it's sell out capacity of 5k.

  • The Cornwall Shop Small Market at Little Orchard will be held in a marquee in the main stage arena.

  • Featuring a hand picked selection of the most wonderful Cornish creators & curators of vintage & handmade fashion & accessories, contemporary & traditional arts, craft & design, local lifestyle inspiration and quirky vintage & salvage finds.

LITTLE ORCHARD.png

KEY TRADER INFO FOR LITTLE ORCHARD:

  • What we're looking for:

    • For Little Orchard we're looking for creators & curators creators & curators of vintage & handmade fashion & accessories, contemporary & traditional arts, craft & design, local lifestyle inspiration and quirky vintage & salvage finds. Think local love!

    • Please head HERE to find out more what we look for in all of our traders as this, alongside the remit above, forms the application judgement criteria.

    • Please note that we can't welcome applications from food & drink traders for on site consumption at this Festival. Applications from food & drink traders for off site consumption are welcome excluding any applications for alcohol or alcohol based products. 

  • Cornwall Shop Small Market open hours:

    • Friday 13th September, midday - 7 / 8pm

    • Saturday 14th September, 10am - 7 / 8pm

    • Sunday 15th September, 10am - 5pm

  • Set Up:

    • Vehicle access set up is on Thursday the 12th between 1-4pm and vehicle access take down is on Monday the 16th between 8-11am. During these times trader vehicles will be able to pull up near to the Market marquee for unloading / loading.

    • Foot access for set up and take down is additionally available on Friday the 13th between 10-11.30am and Sunday the 15th between 6-7pm. The distance from trader parking to the Market marquee is tbc so a sack trolley / wheelbarrow will be useful if you intend to unload / load on foot.

  • All Stands include:

    • 2 x weekend trader passes.

    • Trader wristbands can be switched between staff members at trader accreditation during the festival weekend if staff changeover happens (see below for additional pass info).

    • 2 x car park passes.

    • Access to optional camping (in trader or main camping) per trading space including the option to camp in a live in vehicle. Camping only in designated areas.

    • Your stand space within the decorated and ambient festoon lit marquee.

    • Access to a personal or payment device charge point.

    • A warm welcome and supportive environment.

  • Additional Options include:​

    • Option to hire a table (180  x 60cm) for £10.

    • Option to have access to trader wifi for £15 (per trader for up to 3 devices). You can check mobile voice, data and 5G coverage of the Ofcom checker HERE but please note that coverage can change due to the number of people at large events.

    • Option for on stand electricity at £70 +VAT for 1 x 16 amp supply.

    • Additional weekend trader passes can be purchased at a discounted rate, at the discretion of the festival organisers, for £35 an adult, £10 a youth (13-17 years), £5 a child (5-12 years) and infants 4 and under are FREE.

    • THESE ADDITIONAL OPTIONS ARE REQUESTABLE BY SUCCESSFUL APPLICANTS AT STAND CONFIRMATION.

  • Stand Options and Prices:

    • Standard Low, £205 - this is a back to back area in the centre of the marquee with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.2 metre max display height (from floor).

    • Standard High, £260 - this is an area around the edge of the marquee backing onto a marquee wall with a footprint of 4.5 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor).

    • Corner High Back, £285 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the back corner of the marquee.

    • Corner High Front, £305 - this is an area at the corner of the marquee backing onto a marquee wall with a footprint of 6 m2 with 3 metre frontage x 1.5 metre depth x 1.9 metre display height (from floor). Please note that this is an L shaped configuration at the front corner of the marquee and allows you to stock outside (circa additional 3 m2 outdoor footprint) where weather allows.

    • Please note that the marquee lay-out allows for the majority of the marquee frontage to be open (weather permitting) to allow good sightlines throughout. 

    • Please note that all stand set ups (and yourself) must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  • Please note that by submitting an application your agreeing to our full FESTIVAL TRADER TERMS. Please note that this includes a requirement for Public Liability insurance at no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand.

FESTIVAL TRADER TERMS:

N.B. By submitting an application you are confirming that you have read, understand and agree to these terms.

1. GENERAL

  1. All traders must apply using the Trader Application form.

  2. Submitting an application and meeting our criteria does not guarantee you a pitch. We allocate pitches according to how closely applications meet our criteria and we look to create a balance of products across each market. We will notify you by email on your application status in line with the dates at the top of the trader applications page.

  3. You may not trade without permission.

  4. Full set up notes will be shared with successful applicants and these set up notes must be adhered to including information on vehicle access times, routes, speeds and any safety regulations.

  5. You must be ready to trade by Market opening time and must remain open for trade until the end of the market, unless otherwise instructed by the Market Team.

  6. You can only sell products detailed in your application. Any changes to your stock after applications have been approved must first be cleared with the Cornwall Shop Small.

  7. Any food, goods or services offered for sale to the public must be legal. e.g. you may not sell pirated copyrighted materials, age controlled items, potential weapons or other items which the Market Team deem inappropriate, e.g. material that may incite racial or sexual hatred.

  8. Any food, goods or services offered for sale to the public must not present a hazard to the trader, event staff or the public.

  9. Traders are liable for any damage, injury or other incident caused by stock or equipment on their stall. Traders must ensure that their stall and/or set up is safe to use on market day.

2. TRADER INSURANCE

  1. Traders must have and carry with them public, and if relevant, product and employers liability insurance while trading at the market. Public Liability should be no less than £2 million for all traders, £3 million for traders of consumables and £5 million for traders who cook or heat food on their stand (not applicable on the Festival tour).

  2. It's recommended that you complete your own risk assessment to help you identify any issues and seek expert advice about the level and type of insurances your business requires beyond our criteria.

  3. A copy of your PL might be requested at any point during set up or trading so please make sure you have a paper or digital copy accessible. Without this, you will not be permitted to trade.

  4. By agreeing to the trader terms when you apply you are confirming that you have the relevant insurances.

  5. Traders agree to indemnify Cornwall Shop Small and its’ affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers, from and against any and all damages, claims, losses, demands, costs, expenses (including professional fees and costs) suffered or incurred directly or indirectly.

3. PAYMENTS & TRADER CANCELLATIONS

  1. All traders must pay their stand fee in line with the payment deadline unless by prior arrangement.

  2. Payments must be made by BACS using an online banking facility or in person at a bank branch. Our account details will be on the invoice. We do not accept payment by cash, cheque or PayPal.

  3. If you have confirmed your stand but can no longer attend the event please let us know asap by email on hello@cornwallshopsmall.co.uk and title the email with 'event name /date - stand cancellation - your biz name'.

  4. If cancellation occurs before payment deadline nothing is payable. 

  5. If cancellation occurs after the payment deadline and it is at least 3 weeks before the IRL event and you have paid for your stand we will do our best to roll your stand payment onto a future mutually agreeable event (as available), there will be a 25% of stand charge admin fee for this taken from your stand payment credit.

  6. If cancellation occurs after the payment deadline and it is at least 3 weeks before the IRL event and you haven't paid for your stand you will be asked to pay a 25% of stand charge admin fee that will be payable at the time of cancellation and future stand bookings won't be accepted until payment is made.

  7. If cancellation occurs within 3 weeks of the IRL event payment you may be liable for full stand payment however circumstances will be considered.

  8. If there is a trader 'no show' you are liable for your full stand payment however circumstances will be considered.

4. FESTIVAL MARKET OR FESTIVAL CANCELLATION

  1. The Festival Markets take place in marquees and are therefore vulnerable to forecasted severe weather and other incidences of Force Majeure which may render it unsafe to operate the event.

  2. If the weather forecast details severe weather and/or wind speeds above the tolerance level for our structures then the market cannot go ahead and will be cancelled on the advice of the local Meteorological Office and/or the local authorities or emergency services. 

  3. A decision will be made with Festival Organisers.

  4. Traders will be informed of any weather related cancellations as early as possible (bearing in mind the changeability of the local forecast) and by 5.30pm the day before the Market at the latest. In the unlikely event that a Market has to be cancelled for any other reason beyond our control traders will be informed as soon as possible.

  5. Cancellation information will be shared with relevant traders via email in the first instance so traders are required to regularly check their email for updates.

  6. Cornwall Shop Small and its’ affiliates and their partners, officers, directors, employees, representatives, agents, contractors and volunteers are not liable for any costs incurred by traders due to a cancellation – traders should organise their own insurance policy to cover this.

  7. In the event of a Market cancellation due to adverse weather or other Force Majeure all traders will be offered a stand at a future mutually agreeable event.

5. PRESENTATION & PROFESSIONALISM

  1. All stands must be well presented, well secured and laid out with trader and public safety in mind. The Market team can request the removal of any items that do not meet this criteria and failure to comply may lead to you not being able to trader at future events. 

  2. All stand set ups must be within the confines of your stand space and that you must layout your stand to allow access for you / any stand help from the front.

  3. The outdoor nature / uneven ground of the Market means that certain types of signage, such a pop up banners and flags, may not be suitable for use and is at the discretion of the Market team.

  4. Please note that traders are not permitted to smoke within the market vicinity, this includes in front of or behind any of the stands or within the marquee.

  5. Pets and children (under 16) should only be behind your stand with prior permission.

  6. All traders must be polite and professional in their dealings with each other, the Market team and public at all times, any complaints will be investigated and could lead to you not being able to trade at future events. This extends to everyone involved in organising the Festivals.

6. REGULATIONS (INCLUDING FOOD & DRINK / ALCOHOL)

  1. All traders must comply with all city & county council requirements and national legislation regarding trading standards, health & safety and the labelling of any products where relevant.

  2. You can find some basic gov guidance on labelling for certain products HERE. It is the traders responsibility to label their products correctly where required.

  3. All electrical equipment plugged in anywhere at the Market must be less than one year old from purchase with proof of purchase date OR have been PAT tested with certification within 1 year.  Proof of this might be requested at any point during set up or trading so please make sure you have a paper or digital copy accessible.

  4. Any food or drink traders will need to make sure they have the relevant Food, Health and Hygiene Certs in place to satisfy their trading requirements as set out by the Council.

  5. Food/drink ingredients must be listed when made up of more than one item and clear allergen information should be available. Traders must adhere to the Natasha’s Law requirements for pre-packaged food – more information can be found HERE.

  6. Where food is unpackaged or packaged on site at least one trader per stand of all food products needs Health & Hygiene level 2 certificate, to be within 3 years. All other on stand help should have training and ongoing guidance / supervision from the certificated trader.

  7. Traders of food and drink products that is unpackaged or packaged on site or is for on site consumption need to be registered with Cornwall Council Environmental Health Dept. and follow their guidance.

  8. (THROUGH -10) NOT RELEVANT FOR FESTIVAL MARKETS AS ALCOHOL TRADERS CAN'T BE WELCOMED. Alcohol traders providing on site consumption sales must display clear signage to instruct customers to consume alcohol within the vicinity of their pitch or a pre designated and agreed area.

  9. Traders of alcohol or alcohol based products must have their own personal license and need to apply for a Temporary Events Notification License for the real life Market day(s). Applications can be made at HERE. Email hello@cornwallshopsmall.co.uk to request location details for your application.

  10. The license will need to be on display at all times during the market and you won’t be able to sell alcohol without it. The person whose name it is in will hold accountability for all alcohol sales i.e. ensuring the person is of age and asking for ID if unsure.

  11. NOT RELEVANT FOR FESTIVAL MARKETS AS STREET FOOD TRADERS CAN'T BE WELCOMED. Traders using gas for heating / cooking food must have any equipment covered by a current gas safety certificate and perform their own manual inspection before use.

7. TRADE WASTE

  1. Traders are responsible for removing ALL waste that their activities generate. This includes all food waste, packaging, unsold stock etc.

  2. Traders must provide litter bins where sales will result in public rubbish.

  3. Trader must clear up and remove from site ALL waste generated by their pitch after the event.

  4. You must not place any waste in the festival or commercial bins.  The pitch must be left as found.

  5. Note that the trader will be held responsible for any cost incurred by the event organiser in returning the pitch to the state it was found. Traders will be charged if you are found to have left any waste at the market.

  6. (THROUGH - 8) NOT RELEVANT FOR FESTIVAL MARKETS AS STREET FOOD TRADERS CAN'T BE WELCOMED. Street Food or Drink traders must mitigate against spillages by covering the ground of their pitch with suitable flooring (non slip / trip and non-permeable covering the whole area and have a suitable spill kit, to ensure the ground is left as found.

  7. Any stains or damage to the ground or pitch area at the end of the day will need to be removed at the Traders cost and will carry the risk of not being able to trade with us again.

  8. Street Food/drink traders must not dispose of any fats or oils on site. Traders must make provision for removal of used fats and oils from their pitch area at the end of the day. We encourage all traders to ensure that they dispose of waste oils responsibly.

-ENDS-

Applications

Please note that for 2024 all successful Market applicants (for any and all of our Markets) will need to become a Directory member for 2024 (through to end of January '25). By including all successful Market applicants in the Directory we ensure synergy between our real life events and online presence. It will also limit the backend work needed to deliver the associated Online Markets so that we can continue to offer accessible stand prices at our events in the face of rising costs. This means that there are two application routes, one for non Directory members to apply to join the Directory and Markets, and another for current Directory members to apply to join our Markets.

 

Head to the Festival Trader Applications page to find out what applications are currently open, what the deadlines are and when application status announcements will be made. You will also be able to select your relevant application route, non Directory or current Directory member, for you to submit your application.

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